Art Coordinator

Position Title: Art Coordinator

Classification: Exempt

Reports to: Art Director

Salary Range: $45,000 annually

 

POSITION SUMMARY:

The Art Coordinator is responsible for coordinating all aspects of OLCDC’s African and African Diaspora Arts Program working closely with the Art Director. The Art Coordinator will be responsible for facilitating all necessary activities in managing the day-to-day operations of all exhibitions and programs. He/she will support the installation of art in the public realm and part take in maintaining all major art installations and OLCDC entire art collection.

 

 

GENERAL DUTIES AND RESPONSIBILITIES:

  • Work closely with the Art Director in the developing, promoting and executing of the African and African Diaspora art collections and exhibitions.  

  • Work closely with the Art Director to plan, develop and implement annual exhibitions; and related events/programming.

  • Assist with the facilitation of public art installations within OLCDC residential developments.

  • Assist with drafting proposals and progress reports for donors.

  • Maintain electronic files of standard information, project blurbs, financial data, bios, etc.

  • Participate in regular team coordination meetings, with follow-up assignments clearly articulated.

  • Assist with drafting descriptions of artists’ deliverables (including in-process reviews and status reports) for inclusion in OLCDC contracts with them; prepare and monitor budgets for art installations that take into consideration all costs for artwork, site preparation, and installation. 

  • Participate in regular meetings of key players as appropriate, seeking to identify early in the process any needs for additional information, permissions, permits, and to assure coordination of in-kind services provided by organizations, the City of Opa-Locka, and other municipalities.

  • Maintain frequent and effective communication between OLCDC, contracted artists, and others involved in site preparation and installation. Identify issues well in advance of their becoming problems and find a solution or bring to the attention of the Art Director. 

  • Understand and keep track of all projects that are underway at any given time.  

  • Assist with artist contracts, invoicing, and prompt payment, assuring that invoices are paid promptly.

  • Work with the Art Director in the development and implementation of a 3 year strategic plan for the Arts.

  • Assist with the coordination in promoting the African and African Diaspora art collection.

  • Ensure the archiving, receiving and storing of art work.   

  • Work with the Marketing Department to promote OLCDC art exhibitions and art programs with specific audience goals, outcomes, documentation of attendance and media data.

  • Maintain, manage and collect visitor surveys for all OLCDC art exhibitions and programs. Analyze data and provide a visual display of data to the Art Director for future planning.

  • Solicit and manage volunteers for OLCDC art exhibitions, events or projects. 

  • Develop, organize and maintain an electronic exhibition visitor schedule for OLCDC exhibitions. Work with the Marketing Department to promote timed tickets and open gallery hours.

  • Work from ARC gallery lobby during gallery open hours a minimum of three days per week. Some evenings and weekends are required.

  • Open the gallery and perform general maintenance inspections and oversite of the gallery space and ARC during open gallery hours, arts programs and arts events.

  • Work with Art Director and Curator to conduct ongoing assessments of art collection. This includes documentation and evaluation of artwork.

Physical Demands

 

  • The ability to work in a physically active capacity both indoors and outdoors, to lift at least 50 lbs and climb a 15 foot ladder, is required. 

  • Work with Art Director, Curator and contracted art installers/art handlers to conduct basic maintenance, painting and installation of art exhibitions on a quarterly basis. General knowledge of basic gallery maintenance and painting is required. 

  • Set-up and break down tables, furniture, technology and audio visual equipment during arts events and programs. Basic knowledge of technology, computers, flat screen monitors, projectors, and AV equipment is required. 

 

 

QUALIFICATIONS:

 

  • Minimum bachelor’s degree in architecture, planning, design, engineering, arts management, art history or related field; with at least three years of experience in the art field.

  • The ideal candidate will have experience coordinating public art exhibitions or installations.

  • Self-starter, a team leader who can cross disciplines, facilitates collaboration.

  • Highly organized, motivated to achieve results.

  • Innovative problem-solver, able to work independently but with mature judgment about when and how-to bring issues to the attention of the Art Director.   

  • Demonstrated commitment to working in low-income communities and advancing African Diaspora Art.

  • Compelling written, verbal, and interpersonal communication skills.

  • Manage time strategically, improving efficiencies.

  • Must be able to work independently and as part of a team.

  • Flexibility and a “can-do” attitude are musts.

  • Willingness to learn and take on new challenges.

  • The ability to work in a physically active capacity both indoors and outdoors, to lift at least 50 lbs and climb a 15 foot ladder, is required. 

  • General knowledge of basic gallery maintenance and painting is required. 

  • Basic knowledge of technology, computers, flat screen monitors, projectors, and AV equipment is required.